Add or edit a base pay rate
1. Go to the employee’s pay rates
From Business settings, open the Employees tab
Click the three dots (⋯) beside the employee and select Edit pay rates
2. Create or update the base rate
If a rate hasn’t been entered yet, fill in the required fields under Create a pay rate:
Field | Description |
Pay schedule | Select the applicable payroll schedule |
Title | Enter a label to identify the rate (e.g. “Hourly – Warehouse”) |
Pay type | Choose Hourly or Salary |
Pay rate | Enter the employee’s hourly or salary amount |
Expected hours per week | Required for salary employee proration |
Effective from | The start date for the rate |
Effective to (optional) | Use this if the rate should expire or be replaced |
Click Save to apply the rate
💡 Once a pay rate has been used in a payroll, it cannot be edited or deleted. If changes are needed, enter an Effective to date to close it and create a new rate.
Add an overtime rate (after the base rate is saved)
Once a base pay rate is saved, the Overtime rates section will appear below.
1. Add a new overtime rate
Click Add overtime rate
A new row will appear for input.
2. Complete the overtime rate fields
Field | Description |
Overtime type | Select how the rate is applied (e.g. Rate multiplier) |
Rate multiplier | Enter a value like 1.5 for time-and-a-half |
Effective overtime hourly rate | Auto-calculates based on the base rate |
Effective from | Set the start date |
Effective to (optional) | Use if the rate is temporary |
Click Save to apply the overtime rate
💡 You can enter multiple overtime rates for different scenarios, like 1.5x for daily OT and 2x for holidays.
Disclaimer: This article is not intended to provide tax, legal, benefits, financial, or HR advice. Since laws and regulations are subject to change and may differ by location, please consult a legal or HR professional for personalized guidance.